Sokołowicz
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Privacy Policy

including cookie information

Who is the controller of your personal data?

The controller of your personal data is Robert Sokołowicz, running a sole proprietorship under the business name Robert Sokołowicz – Pro Golf, registered in the Central Register and Information on Business Activity (CEIDG), Tax ID (NIP): 5842407957, registered business address: ul. Szczecińska 24B, 80-392 Gdańsk.

The Controller operates the Pro Golf facility located at ul. Spółdzielcza 2, 81-545 Gdynia.

You can contact the Controller by email at: sokolowicz.robert@gmail.com.

How should the terms used in this Policy be understood?

Controller – Robert Sokołowicz, running a sole proprietorship under the business name Robert Sokołowicz – Pro Golf, Tax ID (NIP): 5842407957.

Personal data – all information about an identified or identifiable natural person, identified directly or indirectly by one or more factors specific to their physical, physiological, genetic, mental, economic, cultural, or social identity. Personal data may include, in particular, a device's IP address, location data, an online identifier, and information collected via cookies and similar technologies.

Facility – the Pro Golf facility located at ul. Spółdzielcza 2, 81-545 Gdynia.

Policy – this Privacy Policy, including cookie information.

GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.

Website – the website operated by the Controller at: https://sokolowiczgolf.pl.

User – any natural person visiting the Website, using the Facility, or using the services and features described in the Policy.

How do we obtain your personal data?

The Website obtains information about Users and their behavior in the following ways:

  1. through information voluntarily entered in forms;
  2. by saving cookies, i.e. so-called "cookies", on end devices;
  3. by collecting web server logs through the hosting provider.

Your personal data may also be obtained from correspondence with you by email, phone, or via social media, as well as when making reservations and using the Facility's services.

For what purposes do we process your personal data?

The Controller may process your personal data for the following purposes:

  1. Conclusion and performance of a contract, in particular making and handling bookings for golf simulators or other services offered by the Controller – legal basis: Article 6(1)(b) GDPR.
  2. Contacting you, providing information, and responding to submitted inquiries – legal basis: Article 6(1)(b) GDPR, where contact relates to concluding or performing a contract, or Article 6(1)(f) GDPR, where the processing is based on the Controller's legitimate interest in ensuring proper customer service.
  3. Receiving and handling comments, complaints, and objections – legal basis: Article 6(1)(b) or (f) GDPR. The Controller's legitimate interest is ensuring proper customer service and enabling Users to exercise their rights.
  4. Establishing, pursuing, or defending against claims – legal basis: Article 6(1)(f) GDPR. The Controller's legitimate interest is protecting its rights and pursuing amounts owed.
  5. Maintaining accounting records, issuing invoices and other accounting documents – legal basis: Article 6(1)(c) GDPR.
  6. Direct marketing of the Controller's own services – legal basis: Article 6(1)(f) GDPR. The Controller's legitimate interest is promoting its business activity.
  7. Sending newsletters and commercial information by electronic means – legal basis: Article 6(1)(a) GDPR, i.e. the User's consent.
  8. Researching opinions and satisfaction with services – legal basis: Article 6(1)(f) GDPR. The Controller's legitimate interest is improving the quality of services provided.

Withdrawing consent to the processing of personal data

If personal data processing is based on consent, you may withdraw it at any time.

To withdraw consent, please send a message to: sokolowicz.robert@gmail.com.

Withdrawing consent does not affect the lawfulness of processing carried out before its withdrawal.

In the case of the newsletter, you can also unsubscribe by clicking the relevant link included in the message.

Obtaining data through forms and correspondence

  1. The Website collects information voluntarily provided by the User.
  2. The Website may record information concerning connection parameters, in particular the connection time and IP address.
  3. Data provided in a form is processed for the purpose resulting from the function of that form, e.g. answering a question, making a reservation, or establishing contact.
  4. When using email, contact forms, or social media to communicate with the Controller, the User decides on the scope of the data shared.
  5. The Controller may process the email address, phone number, first and last name, and other information voluntarily provided by the User.

Cookies

  1. The Website uses cookies.
  2. Cookies are IT data, in particular text files, stored on the User's end device and intended for use with the Website's pages.
  3. Cookies usually contain the name of the website they come from, their storage time on the end device, and a unique number.
  4. The entity placing cookies on the User's end device and accessing them is the Controller or an entity acting on its behalf.
  5. Cookies may be used for the following purposes:
  • ensuring the proper functioning of the Website;
  • remembering the User's settings and preferences;
  • creating statistics that help understand how Users use the Website;
  • improving the structure, content, and functionality of the Website;
  • conducting analytical and marketing activities;
  • displaying advertising content tailored to the User's interests.

Two basic types of cookies may be used on the Website:

  • session cookies – temporary files stored on the User's device until they leave the Website, log out, or close the browser;
  • persistent cookies – files stored on the User's device for the period specified in their parameters, or until deleted by the User.
  1. Web browsers usually allow the storage of cookies by default. The User can change browser settings at any time, in particular delete stored cookies or block their automatic handling.
  2. Detailed information on managing cookies can be found in the settings and documentation of the browser used.
  3. Restricting or disabling cookies may affect the operation of certain features of the Website and, in some cases, prevent proper use of the Website.
  4. Cookies placed on the User's end device may also be used by analytics, advertising, and IT service providers, and by partners cooperating with the Controller.
  5. Cookies may be used by advertising networks, in particular the Google network, to display ads tailored to how the Website is used. For this purpose, information about how the User navigates the Website and the time spent on individual pages may be collected.
  6. Information regarding Google's advertising preferences can be viewed and changed using tools provided by Google at: https://www.google.com/ads/preferences/
  7. The Website may also use tracking pixels and similar technologies provided by analytics and marketing service providers cooperating with the Controller.
  8. A User who does not want to receive cookies may change their browser settings. Disabling cookies necessary to ensure security, maintain preferences, or ensure the proper functioning of the Website may hinder or prevent the use of some of its features.

Server logs

  1. Information about certain User behaviors may be logged at the server level.
  2. This data is used to administer the Website, ensure security, and efficiently handle the hosting services provided.
  3. Browsed resources are identified by URL addresses. The following, in particular, may be recorded:
  • time the request was received;
  • time the response was sent;
  • name of the User's device or workstation;
  • information about errors that occurred while processing the connection;
  • URL of the page previously visited by the User, if access to the Website occurred via a link;
  • information about the web browser;
  • information about the IP address.
  1. Data contained in server logs is generally not used to directly identify specific persons visiting the Website.
  2. The data is used for technical, administrative, statistical, and Website security purposes.

Who may be the recipient of your personal data?

Your personal data may be shared with the following categories of recipients:

  1. providers of IT, hosting, and telecommunications services;
  2. providers of booking, payment, and accounting systems;
  3. payment operators;
  4. providers of postal and courier services;
  5. law firms, debt collection companies, and other entities providing legal and advisory services;
  6. entities providing marketing, analytical, and advertising services;
  7. entities commissioned by the Controller to conduct opinion and satisfaction research;
  8. public authorities and other entities entitled to obtain data under applicable law.

Data is shared only to the extent necessary to achieve the given purpose.

Transfer of personal data outside the European Economic Area

The Controller may use the services of providers of IT, hosting, analytical, or marketing systems whose infrastructure is located outside the European Economic Area.

When transferring data outside the European Economic Area, the Controller ensures the application of appropriate safeguards required by GDPR, in particular an adequacy decision of the European Commission or standard contractual clauses.

How long do we store your data?

Personal data provided in connection with an inquiry is stored for the time needed to respond and handle the matter, and then for a period of 3 months, unless further storage is justified by protection against claims or results from applicable regulations.

If a contract is concluded with the Controller, personal data is processed for the time necessary to perform it.

Data processed to establish, pursue, or defend against claims may be stored until the relevant limitation period for claims expires.

Data processed for accounting and tax purposes is stored for the period required by applicable regulations, generally 5 years, counted from the end of the calendar year in which the tax obligation arose.

Data processed on the basis of consent is stored until its withdrawal, unless there is another legal basis for further processing.

After the relevant period expires, personal data is deleted or anonymized.

What rights do you have?

In connection with the processing of personal data, you have the right to:

  1. obtain access to your personal data;
  2. receive a copy of your personal data;
  3. rectify inaccurate or outdated data;
  4. request erasure of your data;
  5. request restriction of processing;
  6. object to processing carried out on the basis of the Controller's legitimate interest;
  7. data portability, where processing is based on consent or a contract and carried out by automated means;
  8. withdraw consent given at any time;
  9. lodge a complaint with the President of the Personal Data Protection Office (UODO), if you believe that your data is being processed in violation of applicable regulations.

To exercise your rights, please contact the Controller at: sokolowicz.robert@gmail.com.

Is providing personal data mandatory?

Providing personal data is voluntary, however in certain cases it may be a condition for:

  1. making a reservation;
  2. concluding or performing a contract;
  3. using the Controller's services;
  4. receiving a response to a submitted inquiry;
  5. issuing an invoice or other accounting document.

Failure to provide the data may result in the inability to make a reservation, conclude or perform a contract, provide a response, or issue an accounting document.

In cases resulting from accounting or tax regulations, providing certain data may be a statutory requirement.

Is your personal data subject to profiling?

For the purposes of marketing activities, the Controller may use profiling.

Profiling consists of the automated processing of personal data to analyze or predict certain preferences, behaviors, and interests of Users.

Profiling may be used in particular to tailor displayed content and advertisements to the User's interests.

Profiling does not produce legal effects concerning the User or similarly significantly affect them.

How may we conduct marketing activities?

The Controller may process Users' personal data for marketing purposes, which may involve:

  1. displaying marketing content not tailored to the User's individual preferences, i.e. contextual advertising;
  2. displaying marketing content matching the User's interests, i.e. behavioral advertising;
  3. sending emails containing information about offers, events, and services – after obtaining the required consent;
  4. conducting other activities related to direct marketing of the Controller's services.

Social media

The Controller processes personal data of Users visiting its profiles maintained on social media.

This data is processed in connection with:

  1. running the Controller's profiles;
  2. informing about the Controller's activities;
  3. promoting events, services, and products;
  4. responding to messages, comments, and other forms of User activity;
  5. building and maintaining a community associated with the Pro Golf brand.

The legal basis for data processing is Article 6(1)(f) GDPR, i.e. the Controller's legitimate interest in promoting its business, communicating with Users, and building brand awareness.

With respect to data processed directly by social media operators, the privacy rules set by those operators also apply.

Final provisions

The Controller may periodically update this Policy, in particular in the event of changes to the way data is processed, the Website's functionality, the scope of services provided, or applicable legal provisions.

The current version of the Policy is published on the Website.

Last updated: 17 July 2026